The Administration intern is responsible for ensuring Pump House patrons have positive, enriching and engaging experiences at the Pump House. This person also provides support to the administrative staff and to the Executive Director. This person will learn a broad range of skills, and will get in-depth practice in business communications.
This person should be outgoing and personable, as they will be building relationships with our patrons and their Pump House team members, as well as with our friends and sponsors in the community. Our patrons will learn to see this person as a “go-to” contact for any and all questions regarding the Pump House. This person should be creative, driven, articulate and enthusiastic, and also possess advanced organizational and problem-solving skills.
This is a volunteer position, that may be redeemed for academic credit.
To apply for this internships, please email resume to contact@thepumphouse.org.
Job Description
(Reports to Full Time Arts Administrator)
- Greet Guests & Answer Phone
- Give Tours of Building
- Maintain in-depth knowledge of the building and all current Pump House projects, events, etc.
- Document Management
- Manage box office and art sales
- Manage Pump House galleries unassisted
- Office Supply Inventory
- Keep office area clean and free of clutter, including updating office signage
- Maintain office equipment (printers, scanners, computers, etc.)
- Assist in facility management (Is signage up to date, check bathrooms, are brochures and other materials available at desk, and other general building upkeep)
- Gift Cart Management
- Maintain poster boards and rack card holder
- Manage Office Calendar and Online Events Calendars
- Researches other arts centers and report interesting findings to supervisors
- Takes a photograph each week for social media & blog posts and submits weekly blog posts
- All Newsletters – Monthly Newsletter, Bi-weekly education Newsletter, Calls to Artists, etc.
- Poster Distribution Management
- (Networking) Attend community expos including Rental Expos, Volunteer Expos, DMI involvement, etc.
- Create creative content for Outside Marquee
- Additional tasks as needed, including coordinating special projects
- Must be present and assist at two events per term (three months or one semester)
